Retail Wholesale Administration

An Executive Secretary provides high level administrative support to senior management, acting as a liaison, handling complex schedules, managing confidential information and being responsible for providing effective and efficient administrative support to management by performing a range of administrative and secretarial tasks.

KEY DUTIES AND RESPONSIBILITIES:

• Keen knowledge in coordinating and implementing office procedures, managing day-to-day tasks and taking charge of specific projects or areas of work.
• Ensures the smooth operation of an office by managing correspondence
• Coordinating schedules, maintaining files, and providing high-level clerical support to management and staff.
• Answer and screen phone calls, direct inquiries, and manage incoming and        outgoing emails and mail.
• Draft, edit, and format memos, reports, presentations, and other correspondence.
• Maintain digital and physical filing systems, ensuring documents are organized,  secure, and accessible.
• Monitor and reorder office supplies, maintain equipment, and oversee basic        office budgets or expense reports.

QUALIFICATIONS:

• Bachelor’s degree in business administration or a related field
• 3 years’ work experience as an Executive Secretary or in an Executive support role
• Effective communication skills and able to multitask
• Exceptional organizational and time-management skills
• High level of accuracy and attention to detail
• Ability to work under pressure and meet tight deadlines
• Able to handle confidential information and always maintain discretion
• Proficient in Microsoft Office (e.g., Word, Excel, PowerPoint, etc.)